How we use and store your photos

Last updated: October 29, 2026

Your portrait is made from your photos, so we want to be clear about what we do with them. This page explains what we collect, why, where it is stored, how long we keep it and how to have it deleted. It adds detail to our Privacy policy.

What we collect

  • The photos you upload for your portrait (up to 5 per order).
  • Your name, email address and order reference, so we can match each photo to your order and contact you about it.

Why we use your photos

  • Only to check, make and deliver your order. This is the contract between you and us.
  • We do not use your photos for advertising, we do not train AI models on them, and we never sell or share them.
  • We show a finished artwork in our portfolio or on social media only if you give separate permission. See Sharing your portrait on social media.

Where your photos are stored

  • Photos are stored on Cloudflare R2 in the European Union. The order database is in the EU region as well.
  • Emails about your order (photo approved, photo needed, shipped, photos deleted) are sent through Resend.
  • Your order, payment and address details are handled by Shopify, as described in our Privacy policy.

Who can see your photos

Only the MiniWishes owner, who is the only person working on orders. Photos are never shown to other customers.

How long we keep them, and how they are deleted

  • 14 days after confirmed delivery, your photos are deleted.
  • If an order is cancelled, or you uploaded photos but never completed the order, they are deleted within 3 days.
  • If we decline a photo or cannot make your order, the photo is deleted too.
  • You can ask us to delete them earlier at any time. We email you when it is done, if we have your email address.
  • Deleting a photo removes it from our storage. We keep basic order records (name, address, payment and invoice details) for as long as tax and accounting law requires.

If you are outside our delivery area

If your country is not on our delivery list, you can send us a delivery request with your name, email address, country and address, so we can check whether we can deliver to you. We use these details only to answer your request. If you have already uploaded photos, we keep them only while we check delivery, for a maximum of 14 days. If we cannot deliver to you, we delete your photos and tell you by email. If we can deliver, we email you the shipping cost and a payment link, and the usual rules above apply to your order.

Your rights

You can ask us to give you a copy of your data, correct it, delete it, restrict or object to its use, or transfer it. If you are unhappy with how we handle your data, you can complain to the Polish data protection authority UODO (uodo.gov.pl) or to the authority in your own country.

To use any of these rights, write to hello@miniwishes.pl or support@miniwishes.pl with your order number.

Who is responsible for your data

MiniWishes, Krowoderskich Zuchów 25, 31-271 Kraków, Poland. Email: hello@miniwishes.pl